Virtual board meetings can be an excellent tool for non-profit organizations to increase the efficiency, effectiveness and participation of board members who aren’t able to attend in person. But, like in-person board meetings managing effective virtual sessions requires planning and training. This article will provide some tips and tricks to help nonprofits conduct their virtual board meeting efficiently.
To ensure that virtual meetings are effective It is best to begin with an agenda that is clear and engaging and keeps the meeting topics in the forefront. It’s also an excellent idea to set deadlines for each item on the agenda, since it will help keep discussions short and on-track.
Video conferencing software is another option to consider whenever you can. Research has shown that people are more engaged in online conversations if they are able to see each other, and this can lead to stronger connections. Additionally, it can make people more aware of nonverbal cues that communicate the feeling of disapproval, boredom, or frustration.
It’s essential to establish clear guidelines for camera and mute use when conducting virtual meetings. For instance, it’s polite to mute the microphone when someone else is speaking to ensure that background noise is reduced. It’s also beneficial to remind the participants to raise their hands if they have any remarks or questions and wait until they are called upon.
In addition, it is important to have a backup plan in case of technical issues that may arise during a meeting. This could involve appointing a person to resolve any issues that might arise, and establishing a written procedure to follow for participants when they need to leave the meeting.
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